Visa Supply
Chain Process

Visa Supply Chain Process

The supply chain process for visa applications involves various steps and multiple parties, including the applicant, visa service providers, and the relevant consular or immigration authorities. The specific process and time spent may vary depending on the country issuing the visa, the applicant’s nationality, and the type of visa required.

In general, the process can be broken down into the following steps:

1. Research

Our visa specialists constantly research the visa requirements and entry regulations for each country, including the type of visa needed, the necessary documentation, and the application process. This can involve visiting the country’s embassy or consulate website or contacting them directly to obtain accurate information.

2. Application preparation

The applicant must gather the required documents, which may include a valid passport, passport-sized photos, proof of financial support, a travel itinerary, and other supporting documents depending on the visa type (e.g., employment, tourism, or study visas). The applicant may also need to fill out a visa application form, either online or in paper format. This is then collated by the visa agents to ensure successful submission the first time around. Consulate and Embassies reserve the right to request additional documents.

3. Visa service providers (optional)

Some applicants may choose to use a visa service provider to assist with the application process. Visas Zone are specialists in their field and can help with document preparation, form completion, and submission of the application to the appropriate consular or immigration authorities.

4. Submission

Visas Zone submits the completed application package to the relevant embassy, consulate, or visa application centre. In some cases, online submission and meet-and-greet services may be available. It is best to discuss the options available to you with your Visa Consultant.

5. Appointment and biometrics (if required)

Some countries require visa applicants to attend an appointment at the embassy, consulate, or visa application centre to provide biometrics (e.g., fingerprints and photographs) and/or participate in an interview. (Visas Zone meet and greet services) The appointment date and time will typically be scheduled before or after the application is submitted, depending on the Consulate or High Commission and will be communitated well in advance.

6. Processing

The consular or immigration authorities review the submitted application and make a decision on whether to approve or reject the visa request. The processing time can vary widely depending on factors like the applicant’s nationality, the destination country, the type of visa, and the specific consular or immigration office handling the application. It may take anywhere from a few days to several weeks, or even months in some cases. Processing times are freely available on the Visas Zone website but are subject to change without prior notice.

7. Decision and visa issuance

If the visa application is approved, the consular or immigration authorities will issue the visa, which may be a sticker affixed to the applicant’s passport or an electronic visa (e-visa) sent via email. If the application is rejected, the applicant may receive an explanation for the decision and information on any appeals process if available.

8. Travel

Once the visa is issued, the applicant can proceed with their travel plans, ensuring they adhere to the entry requirements and conditions of the visa.

It’s important to note that these steps are a general overview of the supply chain process for visa applications, and specific requirements and timeframes may vary depending on the situation. To ensure a smooth application process, it’s recommended that applicants start researching and preparing well in advance of their intended travel date. Also note, the above steps do not include urgent requests and this must be discussed and quoted prior to submission.

Everytime You Fly!

Visas Zone is the preferred supplier for travel documentation and visas for some of South Africa’s largest corporates such as Chevron, Shoprite and Rennies Travel Group.